At Montana Cannabis Card, your privacy is our top priority. This Privacy Policy explains how we collect, use, protect, and share your personal and medical information when you use our services — including online scheduling, medical marijuana evaluations, and certification with the Montana Medical Marijuana Program (MMP).
We comply with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Montana cannabis laws to ensure your information is safe and secure.
1. Information We Collect
When you visit our website or use our medical marijuana card services, we may collect:
- Personal Identification: Name, address, phone number, date of birth, and email.
- Government ID Information: Montana driver’s license or state-issued ID for eligibility verification.
- Medical Information: Health history, physician notes, qualifying condition documentation, prescriptions.
- Payment Information: Credit/debit card or billing details (processed securely through third-party providers — we never store full payment card numbers).
- Website & Technical Data: IP address, device type, browser, and on-site activity for analytics and security purposes.
2. How We Use Your Information
Montana Cannabis Card uses your data to:
- Provide medical marijuana evaluations and physician certifications.
- Register or renew your status with the Montana Medical Marijuana Program (MMP).
- Communicate appointment confirmations, reminders, and updates.
- Process secure billing and payments.
- Improve our website and patient experience.
- Ensure HIPAA compliance and meet Montana’s medical record-keeping requirements.
3. HIPAA Compliance
We strictly follow HIPAA regulations to protect your Protected Health Information (PHI):
- All PHI is encrypted and stored in secure systems.
- We never share your PHI without your consent, except when required by law.
- Only authorized medical staff and providers can access your medical records.
- You have the right to request copies, corrections, and restrictions on disclosures of your PHI.
4. How We Share Your Information
We only share your information when necessary:
- With Your Consent: To submit your certification to the Montana Medical Marijuana Program.
- With State Authorities: To comply with Montana cannabis laws and regulations.
- With Trusted Providers: Secure vendors such as telehealth platforms, billing systems, and cloud storage — all under strict confidentiality agreements.
- Legal Requirements: If required by court order, subpoena, or state regulation.
- For Safety: To protect against fraud, abuse, or security threats.
5. Data Security
Your security matters to us. Montana Cannabis Card protects your data by:
- Using HIPAA-compliant electronic health record (EHR) systems.
- Encrypting all data transmission with SSL (Secure Socket Layer).
- Restricting access to PHI only to authorized staff.
- Performing regular system audits to prevent unauthorized access.
6. Your Rights as a Montana Cannabis Patient
As a patient, you have the right to:
- Request and receive copies of your medical records.
- Request corrections to inaccurate or outdated information.
- Place restrictions on how your information is disclosed.
- Withdraw prior consent for certain uses (subject to legal obligations).
- Receive a full record of disclosures made about your PHI.
7. Cookies & Website Tracking
- Our website may use cookies to improve functionality and enhance user experience.
- Analytics tools may collect non-identifiable information (such as IP addresses and browsing activity).
- You can disable cookies in your browser settings, but some website features may not work properly.
8. Third-Party Links
Our website may include links to external resources. We are not responsible for the content, security, or privacy practices of third-party websites.
9. Data Retention
- We retain medical records in compliance with Montana law (minimum 7 years).
- After the retention period, records are securely deleted or destroyed.
10. Updates to This Privacy Policy
We may revise this Privacy Policy as laws, medical cannabis regulations, or business practices change.
11. Contact Us
For questions about this Privacy Policy or your rights, contact us at: contact@montanacannabiscard.com